Academic Tutor
Join HolistiCare as an Academic Tutor and provide individualized academic support to learners with diverse strengths, learning profiles and educational goals. Depending on the confirmed assignment and tutor qualifications, support may include literacy, numeracy, homework assistance, study skills, test preparation, organization, executive-function strategies and instruction in selected school subjects.
Tutoring may be delivered in approved centre, home, school, community or remote settings in Ottawa, based on learner needs, subject requirements, confirmed assignments, scheduling availability and the applicable engagement arrangement.
Location: Ottawa, Ontario
Opportunity Status: Recruiting for current and anticipated academic tutoring assignments. Availability depends on confirmed learner demand, subject requirements, scheduling and tutor availability.
Engagement Options: Casual or part-time employee opportunities and independent-contractor opportunities may be available. The appropriate arrangement will depend on operational requirements and the actual nature of the working relationship.
Work Settings: Approved centre, home, school, community or remote settings, depending on the confirmed assignment.
Employee Compensation: $22–$28 per hour, based on relevant education, subject knowledge and tutoring experience.
Independent-Contractor Fee: $30–$35 per authorized tutoring hour, based on qualifications, experience, subject level and assignment complexity.
French-Language Capacity: Professional proficiency in French is a strong asset and may be required for designated bilingual or French-language assignments.
Employee Reporting: Program Supervisor or other designated HolistiCare leadership.
Independent-Contractor Coordination: Independent contractors coordinate agreed service requirements with HolistiCare while remaining responsible for their independent business operations and professional methods.
Scheduling: Hours are assignment-based and may vary. This posting does not guarantee minimum hours, a particular schedule, ongoing assignments or future engagement.
About HolistiCare
HolistiCare Inc. is an Ontario-based multidisciplinary clinical and educational services provider supporting neurotypical and neurodiverse individuals and their families. Our services may include applied behaviour analysis, individualized academic instruction, tutoring, executive-function coaching, social and life-skills development, caregiver support and other professional services, depending on client needs and service availability.
Our team works collaboratively across approved centre, home, school, community and remote settings in Ottawa. Service availability varies according to confirmed demand, professional capacity, location and program requirements. HolistiCare values culturally and linguistically responsive services, and French-language capacity is an important priority as our educational programs grow.
Position Summary
HolistiCare is seeking Academic Tutors to provide individualized or small-group educational support to neurotypical and neurodiverse learners. Depending on the confirmed assignment, tutoring may include literacy, reading comprehension, writing, curriculum reinforcement, homework organization, study strategies, school readiness and general academic skill development. Specialized mathematics tutoring is recruited through a separate Mathematics Tutor position.
Within the scope of tutoring, tutors may identify a learner’s academic strengths and areas requiring support, establish appropriate learning objectives, select suitable educational strategies, monitor progress and communicate with learners, parents or guardians and authorized team members.
Academic tutoring must not be represented as regulated professional teaching, psychological or clinical assessment, diagnosis, treatment, ABA therapy or an Ontario Autism Program core clinical service unless the individual separately holds the applicable professional qualifications, authorization and assigned clinical or professional role.
Employees perform assigned responsibilities through HolistiCare’s operational structure and follow applicable policies, procedures and program direction. Independent tutor contractors deliver the services and outcomes described in accepted service agreements and retain responsibility for their professional tutoring methods and business operations, subject to applicable law, learner safety, privacy requirements and agreed service terms.
French-language ability is highly valued and may be required for designated bilingual or French-language tutoring assignments. Available work depends on confirmed learner demand, subject requirements, scheduling and tutor availability; minimum hours and ongoing assignments are not guaranteed.
Key Responsibilities
Academic Instruction and Learner Support
- Provide individualized or small-group academic tutoring aligned with the learner’s current skills, educational goals and confirmed assignment.
- Support applicable areas such as literacy, reading comprehension, writing, curriculum reinforcement, homework organization, study strategies, school readiness and general academic skill development.
- Explain academic concepts using clear, developmentally appropriate and accessible instructional strategies.
- Adapt instructional materials, pacing and tutoring approaches in response to learner progress and demonstrated needs.
- Help learners develop academic confidence, organization, study habits and independent learning strategies.
- Provide services only in subjects and learning areas within the tutor’s demonstrated knowledge and competence.
- Refer specialized mathematics tutoring needs to the appropriate HolistiCare service or Mathematics Tutor position when they fall outside the tutor’s accepted qualifications or assignment.
Learning Objectives and Progress Monitoring
- Identify academic strengths and areas requiring support within the permitted scope of tutoring.
- Establish practical learning objectives appropriate to the confirmed assignment.
- Select suitable educational activities, resources and instructional strategies.
- Monitor learner participation and progress and adjust tutoring strategies where appropriate.
- Maintain accurate, objective and timely tutoring records required for the assignment.
- Provide clear progress information through approved documentation and communication processes.
Communication and Collaboration
- Communicate professionally and respectfully with learners, parents or guardians and authorized HolistiCare representatives.
- Where authorized and relevant, coordinate with approved educational or clinical professionals to support consistency across services.
- Protect learner privacy and maintain confidentiality in accordance with applicable law, agreements and HolistiCare requirements.
- Promptly report safety concerns, incidents, suspected abuse or circumstances affecting service delivery through the applicable reporting process.
Scope of Academic Tutoring
- Keep academic tutoring separate from regulated professional teaching, psychological or clinical assessment, diagnosis and treatment unless separately qualified and formally authorized to perform that work.
- Support academic goals that may complement authorized educational, clinical or behavioural services without independently modifying a professional treatment or education plan.
- Do not independently provide, represent, document or invoice academic tutoring as ABA treatment or an Ontario Autism Program core clinical service.
- Do not make claims regarding a learner’s diagnosis, disability, treatment needs or eligibility for funding.
Additional Responsibilities for Employees
- Follow applicable HolistiCare policies, procedures, schedules, documentation standards and reasonable program direction.
- Participate in required orientation, meetings, training and performance-support activities.
- Complete other related duties reasonably connected to the employee’s qualifications, role and assigned work.
Additional Responsibilities for Independent Contractors
- Deliver only the tutoring services accepted under the applicable independent-contractor agreement and confirmed assignment.
- Maintain responsibility for independent business operations, professional tutoring methods, required registrations, insurance, expenses and tax obligations.
- Provide agreed documentation and service information necessary for coordination, safeguarding, administration and billing.
- Promptly advise HolistiCare of any conflict, restriction or change affecting the contractor’s ability to complete an accepted assignment.
Qualifications & Experience
Required Qualifications
- Postsecondary education completed or in progress in education, English, humanities, social sciences, child and youth studies, early childhood education or another relevant field; an equivalent combination of education and tutoring experience may be considered.
- Demonstrated competence in the academic subjects, grade levels and learner groups accepted by the applicant.
- Ability to provide support in areas such as literacy, reading comprehension, writing, curriculum reinforcement, homework organization, study strategies or general academic skill development.
- Ability to explain academic concepts clearly and adapt tutoring approaches for different learning profiles, abilities and communication needs.
- Professional written and verbal communication skills.
- Ability to prepare suitable learning materials and maintain accurate, timely documentation.
- Ability to maintain confidentiality, professional boundaries and respectful interactions with learners and families.
- Legal entitlement to work in Canada for employee opportunities or legal ability to provide contracted services in Canada for independent-contractor opportunities.
- Ability to provide a satisfactory criminal record check with vulnerable sector screening before beginning services where required, subject to applicable law and assignment requirements.
Preferred Qualifications and Assets
- Previous experience providing academic tutoring, literacy support, homework assistance or individualized learner support.
- Experience supporting neurotypical and neurodiverse children, youth or adults.
- Experience supporting learners with autism, attention-deficit/hyperactivity disorder, learning disabilities, anxiety, executive-function needs or other learning differences.
- Knowledge of applicable Ontario curriculum expectations and common elementary or secondary academic requirements.
- Experience supporting literacy, writing, study skills, organization, school readiness or executive-function development.
- Ontario College of Teachers certification, teacher-candidate status, educational-assistant training or another relevant educational qualification is an asset but is not required for general tutoring assignments.
- Professional proficiency in French is a strong asset and may be required for designated bilingual or French-language assignments.
- Current First Aid and CPR certification, or willingness to obtain it before beginning an assignment where required.
Scope and Safeguarding Requirements
- Ability to work within the permitted scope of academic tutoring and avoid making clinical, psychological or diagnostic claims.
- Ability to recognize when a learner’s needs fall outside the tutor’s competence or accepted assignment and require referral or additional professional support.
- Understanding of applicable privacy, confidentiality, professional-boundary, safeguarding and duty-to-report responsibilities.
- Any screening or documentation requirement will be applied in accordance with applicable law and the requirements of the confirmed assignment.
Additional Requirements for Independent Contractors
- Ability to operate an independent business and enter into a written service agreement with HolistiCare.
- Responsibility for maintaining required business registrations, insurance, equipment and educational resources for accepted assignments.
- Ability to provide proof of appropriate commercial general liability or professional liability insurance where required by the service agreement or assignment.
- Responsibility for the contractor’s own income-tax, Canada Pension Plan, HST and other statutory obligations, as applicable.
- Ability to independently decide whether to accept an offered assignment and manage availability, subject to agreed service commitments.
Important: Applicants should identify the subjects, grade levels, languages and learner groups they are qualified and prepared to support. Meeting the listed qualifications does not guarantee an interview, assignment, employment or independent-contractor engagement.
What We Offer
For Employees
- Assignment-based casual or part-time employment opportunities in Ottawa.
- Compensation of $22–$28 per hour, based on relevant education, subject knowledge and tutoring experience.
- Access to approved educational resources and applicable program guidance.
- Opportunities to support learners with varied strengths, learning profiles and academic goals.
- Collaboration with educational, administrative and, where authorized and applicable, clinical professionals.
- Orientation and role-related support appropriate to confirmed employee assignments.
- Potential opportunities to provide bilingual or French-language tutoring when supported by the tutor’s proficiency and learner demand.
For Independent Contractors
- Opportunities to accept suitable academic tutoring assignments under a written independent-contractor agreement.
- Fees of $30–$35 per authorized tutoring hour, based on qualifications, experience, subject level and assignment complexity.
- Flexibility to accept or decline offered assignments before making a service commitment.
- Coordination and administrative support for assignments accepted through HolistiCare, as described in the applicable agreement.
- Professional collaboration where authorized and relevant to the learner’s educational needs.
- Responsibility for determining appropriate professional tutoring methods within the requirements of the accepted assignment and service agreement.
Please note: Available assignments, schedules, locations, duration and hours depend on confirmed learner demand and operational requirements. This posting does not guarantee minimum hours, continuous work, a particular assignment, employment or an independent-contractor engagement.
How to Apply
Complete HolistiCare’s online job application and select Academic Tutor as the position of interest. Please include a current résumé and identify the subjects, grade levels, languages and learner groups you are qualified and prepared to support.
Applicants interested in independent-contractor opportunities may also be asked to provide information about their business status, relevant insurance and availability during the assessment process.
Please do not include health information, financial information, government identification numbers or other unnecessary sensitive personal information in your initial application.
Applications are reviewed by authorized HolistiCare personnel. Only applicants selected for the next stage may be contacted. Submitting an application does not guarantee an interview, assignment, employment or independent-contractor engagement.
Equity, Inclusion & Accessibility
HolistiCare is committed to a respectful, inclusive and accessible recruitment process and workplace. Employment and contractor-engagement decisions are based on legitimate opportunity requirements, qualifications, experience, demonstrated competence, professional standing, service needs and organizational requirements.
HolistiCare welcomes applications from qualified individuals of diverse backgrounds and does not discriminate contrary to the Ontario Human Rights Code or other applicable law.
Accommodation is available throughout the recruitment process upon request. Applicants may contact career@holisticare.ca to request an accommodation. Applicants do not need to disclose a diagnosis or provide detailed medical information in their initial request.
Information provided for accommodation purposes will be handled separately and shared only as reasonably necessary to arrange the accommodation, subject to applicable privacy and legal requirements.